Streamlined approval processes

VigilantPay allows you to add one or several users who can approve batch files long before they go to the bank.

User(s) will be automatically notified by email and/or text that a batch file is ready to be approved and provided a link to quickly access the file. Within the software, the user(s) can see the full list of transactions, any flagged items, and any notes and documents saved by the team. User(s) can easily approve or deny transactions. You can also request or query us if you need more information about a specific transaction. Then the approved batch file is sent securely from VigilantPay to the Bank.

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Multiple Users

Segregation of Duties

This is a powerful feature of VigilantPay. It means that the person who loads a payment is not the same person who will approve it. You also have the ability to limit what a user can see. For example, you may have access to payroll but not creditors and vice versa.

Review payments and save notes

Once the batch file is uploaded to VigilantPay, your accounts payable team member is able to easily review flagged payments and confirm before submitting the file for approval, this way the approver(s) get real meaningful payment information giving them the confidence everything is as it should be.

The notes feature allows users to save notes and upload documents against specific payment lines and batch files for improved transparency and future auditing.

Review Payments
Set Payment Limits

Set payment alerts

Easily set payment alerts that mirror your current policies for specific transactions within proposed payments. Whenever a payment exceeds a variation percentage threshold, users will be notified and prompted to review the transaction. This can be set as an individual level or across the group of wages and salaries separately.

What's next?

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What our customers say


The customer service has always been of a very high standard with any issues (not that we've encountered many) resolved efficiently. the configuration and set-up of the various workflows are also really easy to follow.

Group 222

Kaleb J

Managing Director | Stafford Engineering

"Great tool to provide peace of mind for supplier payments and payroll"

This is a really good, focused tool that does just what you want it to do without any distractions. The setup, support, and troubleshooting have been fast and excellent.

That it provides peace of mind that I am not making erroneous or fraudulent payments by running numerous checks over our payment details independent of our accounting and banking systems.

resonant consulting

Cameron W

Manager Business Support | Resonant Consulting

Easy to use and check all bank accounts, different level of approval.

Make Commercial

Dennis X

CFO | Mako Commercial

"VigilantPay - A governance godsend!"

With 3 sites, 17 retail stores, 220 staff, and more than 100 vendors, VigilantPay gives me and our board confidence that our funds are being spent as intended. 

The team understands where the risks of fraud sit and are very easy to deal with.

This system gives visibility of standing data changes as a real-time part of the payment approval cycle for both AP and payroll, allowing me to focus my time where the risk sits. It highlights new vendors and employees or those whose payment details have changed allowing me to question the team and focus on compliance in the process in the correct space, where our risk sits.

Harbour Hospice

Paul Roberts

CFO | Harbour Hospice

Ryman Healthcare Limited wanted to implement an extra layer of protection for its on-line payments. Following an initial presentation by the VigilantPay team and review of their product, the VigilantPay system appeared to meet all Ryman’s requirements. Moreover, VigilantPay is a New Zealand-based company and the VigilantPay team has been very easy to deal with, being both friendly and prompt in their communications. To date, Ryman has been very satisfied by both Vigilance Ltd service and their product VigilantPay.”

Ryman Healthcare

Roger Nuttall

Group Financial Controller | Ryman Healthcare

"Very Useful Product"
Keeps good track of historical AP and Bank numbers to make sure payments will be going to the correct party.

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Alex M

Assistant Account | Canopy Healthcare Group

We trust VigilantPay monthly to identify bank account changes, payments to employees, and other anomalies requiring our attention. 

Frank Risk Managment logo

Andrew Newman

CEO | Frank Risk Management & Insurance

VigilantPay Provides important payment checks that significantly strength our internal control environment. 

Port of Auckland Logo

James Kennedy

Group Financial Controller | Port of Auckland

"Does what we need it to do"

Easy to set up and manage Quick response to any queries/issues. VigilantPay identified several incorrect bank accounts that appeared when we changed our ERP systems. 

PBT logo

Tonia Still

GM Finance | PBT Transport

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